This screen allows you to:
Enter new amenities or edit existing amenity information.
Before you begin:
Choose the Amenities File option from the drop down Files Menu on the top tool bar.
The amenities file is used to create items for use in a package. Amenities cannot be used by themselves; their value is only in conjunction with a package. The amount due for amenities is calculated by multiplying the number of adults in the reservation by the cost per adult plus multiplying the number of children in the reservation by the cost per child plus the cost per reservation. Amenity amounts are not detailed to the guest. The cost of all amenities is added to the gross rent and is disclosed to the guest as gross rent. The owner of the rental unit does not participate in amenity income, therefore the amenity portion of the disclosed "gross rent" will not be shown on the owner statement.
Amenities can be used to give away items or for the purpose of printing information about what is included in the package.
Refer to the Package File screen and the Concepts chapter for additional information.
Prompt descriptions...
Search, Show All or New [Exit]:
Enter the ID number of the fee you wish to search for and click the "Go" button or click the "Show all" button display all the amenities on file. To add a new charge to the system click the "New" button from the top tool bar.
If you enter an existing number the amenity information will be displayed and the system will allow you to modify the record.
Choose “New” to enter a new amenity number/ID the following prompts will be asked…
Amenity ID: ##
RMS automatically assigns an ID number to the new amenity. You may keep this number or create your own unique identification number that may or may not include letters.
Enter the Description:
Enter the description for the amenity. You are allowed up to 30 characters.
Enter the cost per adult:
The cost per adult is used for amenities that have a cost based upon the number of adults in the reservation, i.e.. Individual lessons or guided tours. This cost can be zero.
Enter the cost for each adult in a reservation for this amenity.
Enter the cost per child:
The cost per child is used for amenities that have a cost based upon the number of children in the reservation, i.e.. Individual lessons or guided tours. This cost can be zero.
Enter the cost for each child in a reservation for this amenity.
Enter the cost per reservation:
The cost per reservation is usually used with single item amenities, i.e.. Bottle of champagne or a cheese basket. This cost can be zero.
Enter the cost per reservation for this amenity.
Enter GL account for this item, or [Select] from list:
Enter the GL account number to post the money received to for this amenity item when the reservation is finalized.
Click [Select] if you wish to view the GL accounts to choose from. Use your arrow keys to highlight the appropriate account and double click or press <Enter>.
Enter AP account for this item, or [Select] from list:
Enter the Accounts Payable account number to post the money paid to for this amenity item when the reservation is finalized.
Click [Select] if you wish to view the accounts to choose from. Use your arrow keys to highlight the appropriate account and double click or press <Enter>.
Vendor:
Select a vendor to associate with this amenity.
Enter the name of the establishment:
The establishment information and comments are printed on the coupon, if you want a coupon printed for this amenity. Coupons are printed as a part of the Final Instructions Letter report option on the Reservations Report Menu. If you do not want to print a coupon for this amenity, you may enter information for these items as a reference. This information is not required and you are allowed up to 30 characters.
Enter the phone number for the establishment:
You are allowed up to 8 characters, i.e.. 555-1234, for the phone number. This information will be printed on the coupon, if coupons are printed. This information is not required.
Discount Charge:
Unit accepts discount or Does not accept discounts: Choose from options of "Reservation pays",
"Owner pays", "Company Pays" and "Don’t show".
Print Status:
Coupons are printed using the Final Instructions Letter option on the Reservation Reports Menu.
Click [Will be printed] if you want to print a coupon for this amenity.
Click [Will not be printed] if you do not want to print a coupon for this amenity.
[OK], [Cancel] or [Delete]:
Click on the field the item you wish to change and that item’s prompt will be asked.
Click [Cancel] to abandon any changes made to this amenity. If a new amenity was entered it will not be placed into the system if this option is chosen.
Click [OK] to update any changes made to this amenity. This option saves a new amenity or any changes made to an existing amenity.
Click [Delete] to delete this amenity entry. You should not delete an amenity that is still assigned to an active package.
The system will return to the first prompt after clicking either [OK], [Cancel] or [Delete].