This report is used for...
Confirming to the guest their reservation has been cancelled.. The Cancellation Confirmation Letter may be mailed or emailed to the renter.
The cancellation confirmation may be sent or printed from reservation view screen. Select the cancelled file to retrieve the reservation and use the Print/Email button.
This report may be generated automatically for each reservation booked when set in the Control File, Non-Processed Report Controls option and the Non-Processed Resv. Reports option is chosen to print on the Reservation Reports Menu. A Cancellation Confirmation will print for all reservations that have been cancelled since the last time the Non-Processed Resv. Reports option was chosen. You can reprint this report for individual reservations by choosing the Rental Confirmation option on the Reservation Reports Menu, and then choosing the [Cancel] button prior to entering the reservation number.
Report descriptions...
These are some suggested items for the cancellation confirmation. RMS users may insert merge fields in any of their user defined letters to determine what RMS data will print on the letter.
Date of Reservation: **R:DATE.OF.RESV**
Date of Cancellation: **R:LAST.CHANGE.DATE**
Arrival Date: **R:ARRIVAL**
Departure Date: **R:DEPARTURE**
Gross Rental: **SR:GUEST.RENT**
Tax Amount: **SR:RESV.TOTAL.TAX**
Resv. Fee & Charges: **SR:TRAVEL.INSURANCE**
**SR:OTHER.CHARGE.DETAILS**
Equipment Rental: **SR:EQUIP.DETAILS**
Payments: **R:TOTAL.PAYMENTS.PAID**
Listing of Reservation Transactions: (will include Date, Type of Transaction, Amount, and Description) **SR:RESV.TRANS.LIST**