This screen allows you to:
Change the reports that will print for a reservation when the Non-Processed Report option is run from the Reservation Reports Menu. Print non-processed reports. Print or E-mail reports. See Also Non-Processed Summary Report
Before you begin:
Select the Change Non-Processed Reports option from the Reservation Maintenance Menu. The Reservation Maintenance Menu is located on the Reservations Menu.
You must retrieve the reservation you wish to work with by the reservation number or by name. Most of the information on this screen is discussed in the View Reservation section of this manual. For detailed information on the reservation information displayed, refer to View Reservation. Only the modification prompt and a select few prompts are discussed in this section. Refer to the View Reservation section of this manual for a discussion on retrieving reservations.
The initial prompt allows you to click on [Cancelled] to use the cancelled reservation file. This would be used to reprint cancellation reports. When this option is selected, only reservations in the cancelled file can be retrieved.
Once a reservation has been retrieved, a list of the non-processed reports scheduled to print or e-mail is displayed. The first item following the list of reports will always be ‘ADD A REPORT’. All reports are either located on the first list (the print list) or the second (the do not print list). To remove a report from the print list, use your movement keys or your mouse and highlight the report to remove and double click with your mouse. The report will be removed from the print list and be added to the do not print list. To add a report to the print list, select the ‘ADD A REPORT’ option, which will then display the do not print list, highlight the report to add and double click on it to add. This will remove it from the do not print list and add it to the print list. You will return to the print list. Repeat this process until the desired reports are on the print list (which could be none, all or some). Press [ESC] when at the print list to exit to the modification prompt.
The PRINT NOW function allows the user to print the reports in the list.
The EMAIL NOW function allows the user to send those reports from the list that may be e-mailed to the ‘Ready to send’ outbox. If an e-mail address is not available on the mail record for the recipient, RMS will prompt for an e-mail address.
Prompt descriptions...
[OK], [Quit], [C’hange reports], [Remove] from non-processed:
Click on [OK] to update any changes made to this reservation.
Click on [Change reports] to show the list of non-processed reports to print. This allows you to return to the print/do not print lists.
Click [Remove] to remove the reservation from the non-processed file. This will cause the reservation to not print any reports when the non-processed reports are printed. The reservation will also not be printed on the non-processed summary report.
Click [Quit] to abandon any changes made to this reservation.
Previous Unit
This field is used for changed reservations to denote the unit the unit was moved from. Normally this information is changed only when a reservation has been manually added to the non-processed file.
Type
This field is used to denote the reservation as being a new reservation, a changed reservation or a cancelled (deleted) reservation. This information is used to determine the information to print on the non-processed. Normally this information is only changed when a reservation has been manually added to the non-processed file.
Cancel reason
This is the reason for cancellation. Normally this information is entered when canceling a reservation.
Comment to owner
This is the cancel or change comment to print to the owner on the owner cancellation or owner notification of change report. Normally this information is entered when canceling or changing a reservation.