This screen allows you to:
Change the Control File settings shown.
Before you begin:
Choose the File Maintenance option from the Main Menu and than choose the Control File option. Choose the Commissions, Taxes & Charges and click [Screen3] to go to screen three.
Daily rate for one season resv extending over a week:
This field is used to set the desired method of computing daily rates for reservations with a stay greater than one week that are booked within the boundaries of a single season. If a reservation’s stay is greater than one week, for example 10 days, the number of days over one week, 3 days in our example, can be charged the daily rate or 1/7th of the weekly rate. This field is only used for days in excess of even weeks, for example a 14-day, 2 week, reservation would be charged two weeks rent and this setting would not be used; however, a 15-night reservation would be charged for two weeks and one day. This setting tells the system whether to calculate the one-day using the unit’s daily rate or 1/7th of the unit’s weekly rate. Reservations less than one-week do not use this setting; they are charged the daily rate. You may select a Daily Rate or 1/7 Weekly Rate. The amount will be determined in conjunction with the rate definition file.
Split season resv base season on: [Arrival], [Departure], [High], [Prorate]
These split season settings allow the calculation of rates that change because the reservation stay extends through more than one season or crosses season boundaries.
[Arrival] Choose this option to base the rate for the entire reservation on the rate used on the day of arrival. The rate will not change if the stay extends to a new season.
[Departure] Choose this option to calculate the rate using the departure date if a reservation crosses seasons.
[High] Select [High] if you want to always use the highest rate that occurs when a reservation extends over more than one season. Only the high season rate will be used.
[Prorate] This option will allow you to calculate the rate based on the different rates that occur if a reservation extends over more than one season.
Daily rate split season over a week: [>wk use 1/7] , [>wk use Daily] or [>=week use 1/7]
[>wk use 1/7] - This field is used to set the desired method of computing daily rates for reservations with a stay greater than one week that are booked extending over more than a single season.
[>wk use Daily] Choose this setting to use the daily rate if the reservation stay extends over a week and it involves more than one season.
[>=week use 1/7] you want to base your rates on 1/7th of the weekly when the reservation crosses seasons and it is equal to or greater than a week.
Base split season extend over a week on: [Entire stay] or [Split]
[Entire stay] Choose this option if you want to use the weekly rate on a split season reservation regardless if 7 days are booked in one season or not. This would calculate 1/7th of the weekly rate and not the daily rate for a reservation that was 8 days, for example, with 5 days being in one season and 3 days being in another season. Every season is considered to have excess nights and use setting above.
[Split] Select this option if you want to use the daily rate when a season is split and extends over a week. If you choose this option you will be using the weekly if one week is all in one season then the daily rate will be charged for the extra days. If an 8-day reservation is 7 days in one season and then 1 day in another it would get charged the weekly rate plus 1 day at the daily rate of the second season. If the reservation was 5 days in one season and 3 days in another, the rate would calculate at the daily rate for the 5 days in season one and another daily rate for the 3 days in season two.
Distribute Tax X to owner:
These fields tell the system whether the tax collected for a reservation is to be disbursed to the owner on the owner statement. Some states require the tax collected to be given to the owner and the owner is then responsible for the taxes to the state. If you are responsible for the payment of taxes collected, these fields should be set to no.
Owner statement tax totals:
If you are disbursing tax to the owner, this field denotes whether to print the total taxes by type or to only print a grand total of all taxes. If you do not disburse taxes to the owner, this field would be set to not used.
Status of A reservation cleaning:
If you want the owner to pay the cleaning fee click on "Owner". Then when an ‘A’ reservation is booked the default "owner pays" (meaning owner pays cleaning) will appear and you are not required to visit that field. If you want the cleaning to be charged to the guest then click on "Reservation". If neither one pays the cleaning, click "Neither". The “Neither” setting is required if you want to charge the owner cleaning after a specified number of days. Whatever is selected will be the default setting for the status ‘A’ reservations. You will be given these same options to change this at the time the reservation is made if you click in the default field.
Number of days reservation stays before charge cleaning to owner:
Enter the number of days reservation must be in order for cleaning to be charged to owner or select "Not Used". This option can be used only if RMS is set to charge neither guests nor owners for status A reservation cleanings in the previous setting.
Tax Jurisdictions:
Tax jurisdictions may be set up in RMS to identify different tax authorities to which taxes must be paid. The units location usually determines the tax jurisdiction. If the tax is different than what is set up in the control file the Use Control File check box must be unchecked and the value set in the unit file inaddition to the tax jurisdiction being assigned. Just assigning a tax jurisdiction to the unit or the vendor does not necessarily set the tax amount. To create jurisdictions, enter the Identifying label such as a name of a county or city for each tax jurisdiction. This list will become available to pick from in the Unit File, Percents and Charges Tab and may be used for reporting purposes on the Tax report. These jurisdictions may also be assigned to Vendors in the Control File>Accounting Information>General Accounting>Screen 4.