This report is used for...
Printing a letter to reservations confirming payments that have been received within a requested range of dates.
The Confirmation of Payments Received Report can be accessed if you choose the Confirmation of Payments Received option on the Reservation Reports Menu.
It is not required that this option be used.
Only payments that have been posted within the date range requested will print.
The confirmation letter is defined using the User Designed Reports option on the Utilities Menu.
If you use these letters you must establish a standard method of selecting the payments. A letter will print for every payment that is within the requested dates, even payments that have already had a letter printed. You must not request the same range of payment dates a second time or a second letter will be sent for the same payments. Normally you always request a certain time interval. You can adjust the interval you use, just be sure to be consistent in your usage. The key is to establish a method that ensures only one letter will be printed for each payment and that they are printed far enough in advance to allow for mailing time.