This topic covers terms, references and entry procedures used in the Resort Management System. A working knowledge of Microsoft Windows and use of the mouse are assumed.
PC Screen Resolution
RMS Version 5.0 requires your PC to have its screen resolution set to 1024x768 or greater. You may find these settings in the Control Panel of your computer.
User ID
Two User Ids come with your RMS package, RMS and RMS2. The RMS User ID or login gives those operators logging in as RMS restricted access to the system. It is commonly assigned to a reservationist. The RMS2 user ID or login gives a manager type user complete access to the system. If an option appears with grey text and you cannot click on it then you do not have access to it. If you forget how you logged on, you can check your User ID by looking on the lower right hand corner of your RMS window. It will be displayed along with your console number.
Data Entry Screen
You will be entering information into a data entry screen. A data entry screen frequently contains multiple labels, text boxes, buttons and messages. The data presented and information required is usually about the same subject, such as a reservation, a work order or an owner statement.
Prompt
A prompt is usually made up of a label, a text box, a message and one or more buttons. Its purpose is to gather one piece of data, such as a name, unit number or deposit amount. The components, or “objects” that make up a prompt aren’t set off from the rest of the data entry screen by lines or other visual aids, but their relationship will be apparent.
Label
The label appears to the left of the data entry area, or text box, and acts as a title for the required data. It will be descriptive. For example: Resv # is the first label at the top of the View Reservations screen. It means Reservation number.
Text Box
The text box is the data entry area where the cursor is flashing. It is often in a rectangular shape. Tab or click into the next text box or data entry area when data entry is complete.
Button
Buttons can appear anywhere on the screen. Clicking
on a button may allow entry of your data, additional options, continuation to
another related screen and many other functions. Buttons are usually
labeled as to their use. Examples would include [OK], [Cancel], [Delete]
and [Show all].
Buttons can also appear within a prompt at the end of the
text box. They activate options directly related to that particular prompt
such as [v] the select from list button.
Message
A message is a guide or cue displayed on the status bar that relates directly to the active text box. It is a component of a “prompt” and will change appropriately as you enter a different text box. Some prompts are self-explanatory and need no messages.
Cursor:
The cursor indicates where the next character entered will be displayed and it usually looks like a " | ".
Default: A default is the input supplied by the system.
Corrections:
Corrections on a screen may be made at any time by selecting the desired text box and entering new data.
Select List:
This type of screen is displayed when multiple records have been found that match your request. For example, if you enter SMITH, in an attempt to find a reservation that is using the name SMITH, and more than one SMITH is found, all reservations with the name SMITH would be displayed on a Select Screen. The first record on this screen would be highlighted.
Another use of the Select List is to show a list of valid responses to a prompt, or a display of like information. Select a record with your movement keys.
Entering Dollar Amounts:
Enter dollar amounts as dollars, a decimal point and cents. Dollar signs and commas are not allowed. The decimal point and zero value for cents may be omitted for even dollar amounts. For example, one hundred twenty three dollars and eighteen cents would be entered as ‘123.18’. Twenty dollars could be entered as ‘20.00’, ‘20.0’, ‘20.’ or ‘20’.
Entering Dates:
Enter dates as six or four numbers. Slashes or dashes are not needed.
The six number format is a two digit month, a two-digit day and a two-digit year. For example, to enter September 21, 2013 you would enter ‘092113’. To enter March 1st, 2014 you would enter ‘030114’.
The four number format is a two digit month and a two-digit day. The year will be automatically derived from the terminal’s current date (displayed in the lower right corner of the status bar). For example, if your terminal is dated September 11, 2013 and you want to enter the date October 4, 2014 you could enter ‘1004’ and the year 13 would be assumed. The date is fully recorded for accurate calculations. The default date may be changed when logging in on the OPTIMUM login screen, in the date text box.