This screen allows you to:
Report the credit card charges that need to be processed.
Before you begin:
Select the Credit Card Charges Option on the Deposit Menu. The Deposit Menu is located under Accounting on the RMS Main Menu.
This report is designed for in-house use and is considered a work sheet for credit card charges. This report is normally filed with prior reports in date sequence.
Any credit card payments entered using the Payments Received option on the Reservation Menu will print on this report. This report will also print any credit card charges for reservations that were made with the deposit to be paid by a credit card and any reservation guarantee deposits that have exceeded the grace period.
It is critical that all entries on this report be processed. The system will automatically post a payment to the reservation for all entries shown. The system assumes that all entries printed on this report will be called in and processed. If a credit card is declined or for some other reason you cannot process the charge, you must debit the reservation the amount of the charge in order to reverse the automatic payment that was posted by the system.
The credit card type 'CAN' is not processed as a payment by the system. This type is only printed on the report to inform you that a deposit payment has not been received within the grace period allowed. You should cancel the reservation or take some appropriate action. The system will not automatically cancel a reservation. This notification will not be repeated.
Prompt descriptions…
What to process: process credit card charge report
Choose [Continue] to continue with process credit card charge report
Choose [Exit] to return to the Deposit menu.
Continue with report? [Yes] or [No]
Click [Yes] to process report
Click [No] to return to the Deposit Menu.