This screen allows you to:
Distribute work orders to the general ledger.
Before you begin:
Select the Distribute Work Orders option on the Maintenance Menu.
This option is used to denote the general ledger accounts the work order is to be distributed to. The actual distribution takes place when the Post Work Orders To Owner Accounts option is run from the Maintenance Menu.
Normally, the debit side of the distribution is to the owner liability account established in the control file, which is the default; this would charge the owner for the work order. The credit distributions are normally posted to the general ledger account for the vendor that performed the work.
Prompt Descriptions...
Enter description for owner stmt:
Enter the description of the work order you wish to appear on the owner’s statement. If the Description for Owner was entered under Complete Work Orders this prompt will not be asked. This information is required.
Enter date to show on statement or press <Enter> if correct:
Enter the date to show on the owner statement. If this information was provided under Complete Work Orders this prompt will not be asked. This information is required.
Enter descrip. for GL or <Enter> if correct:
The description for the owner statement will automatically be the default for this prompt. You may enter a different description or simply press <Enter> if the description is satisfactory.
Enter date for GL trans or <Enter> if correct:
The date to show on the owner statement will automatically be the default for this prompt. You may enter a different date or press <Enter> if the date is correct.
Enter total amount:
Enter the total amount of the work order. This is the amount to charge the owner (or the debit account). This prompt will not be asked if the total amount field was entered when completing the work order.
Enter DEBIT GL account:
The system will default to the owner liability account established in the control file. You may press <ENTER> if this is correct or enter the GL account for the debit. When the owner liability account is used (the default) a charge will be posted to the owner statement.
Enter CREDIT GL account:
Enter the GL account to receive the credit. The GL account must be an existing account set up previously under Chart of Accounts in File Maintenance. This information is required. Normally this would be the vendor that performed the work or your in-house account established for the type of work performed.
Enter amount to disburse or <Enter> for balance:
To disburse the entire amount shown to the account entered press <Enter>. The system will then proceed to the next prompt.
To create multiple transactions, meaning you want to credit more than one account, enter the amount to disburse to the account entered. The system will then prompt you for the next account number and repeat this prompt
[OK], [Cancel] or [Distribution]:
Click on the field next to the item you wish to change and you will be asked its prompt. The system will ask this prompt again.
Click [OK] to accept the information entered. The system will return to the first prompt.
Click [Cancel] to abandon any changes that were made. The system will return to the first prompt.
Click [Distribution] to see a reference screen of your distribution. You may press <Esc> to erase the distribution reference screen.