This report is used for...
Notifying reservations that their entire
balance has been paid. This option will also print any equipment
confirmations and amenity coupons. The Final Instructions Letter is
normally mailed or emailed to the guest. It is not required that this
letter be used.
This report is located on the Reservations Report Menu.
Options are available to print this letter for specific reservations entered or all reservations arriving within a requested range of dates, with or without zero balance, whether they have been previously printed, and the Guest License Agreement has been reconciled. The system can print this letter only for reservations that are paid in full and have a reconciled Guest License Agreement.
You can print or reprint this letter for a requested reservation number at any time, regardless of the reservation balance or guest license reconciled status.
The body of this letter is defined by using the Utilities Menu, User Designed Reports option.
If the control file is set to use lock boxes, the lock box combination for the reservation’s unit will be printed in the letter.
Prompt descriptions...
Print [Letters] only, [Coupons] only, [Equipment] only, [All], [Labels] only, [Both]:
Select [Letters] to print only the Final Instructions Letter.
Select [Coupons] to print only the coupons. Coupons are associated with the amenities that are assigned to a package.
Select [Equipment] to print only the confirmations of equipment orders.
Click on [All] to print all of the above.
Click on [Labels] to print labels only.
Select [Both] to print the Final Instructions letter and labels to match.
Process [All] resv. or enter Resv. :
When you select [All] you may print all qualifying reservations or specific reservations. If you do not want all,
Enter the number of the reservation to print.
Enter Beginning Date for Report or <Enter> if Current Date:
Enter the first arrival date to print. You may press <Enter> if the first arrival date is the current date.
Enter Ending Date or select [Same]
Enter the last arrival date to print.
Zero balance required? [Yes] or [No]:
Click [Yes] or press <Enter> to print only reservations that have paid all amounts owed.
Click [No] to print reservations that have not paid the amount owed.
Print only not printed? [Yes] or [No]:
Click [Yes] to only print what has not printed before.
Click [No] if you want to print new final instructions letters regardless if they have printed before.
Require GLA reconciled? [Yes] or [No]
Click [Yes] to print only from reservations whose guest licenses have been reconciled.