Maintain a Select Report

This report is used for…

Creating a report according to your current requirements for information. This option will cause Micro-ENGLISH to begin in the menu mode. It is the most common usage of Micro-ENGLISH.

Before you begin:

Choose the Reports Menu on the Main Menu of your RMS. Choose Custom Reports on the Main menu and then select Maintain a Select Report. The Micro English screen will be displayed along with the select prompt

The cursor will be flashing in the Sentence Clause or Command text box prompting you to enter in a new sentence. If a current Sentence is displayed in the Current Sentence screen you may choose [Begin] to run it or [Modify] to change or add to it. Select [New] to clear it or erase it completely.

Prompt descriptions…..

[HELP]

After you have denoted which file to use, HELP will display an alphabetical list of the field names (also called dictionary items) available for use. Field names are the labels given each piece of data in the file you have chosen to use. For example, the field name for the date of arrival in the reservation file is called ARRIVAL. These field names are listed on the file layout sheets at the end of this chapter. These field names will be used with the Sentence Clauses described in this section.

[MODIFY]

When a sentence already exists on the screen, it may be recalled and changed using this command. The sentence shown will be placed in the prompt input area and you may edit the sentence using your standard editing/movement keys. This command is used to fix an incorrect sentence that has been entered, add to an existing sentence or take away from an existing sentence. Using the MODIFY command you can "borrow" from an existing report to create a new report. To do this you would RETRIEVE an existing report, MODIFY the sentence, and SAVE the report under a new report name. The RETRIEVE and SAVE commands are discussed below.

[BEGIN]

When finished entering a sentence this command will execute the sentence and produce the report.

[NEW]

Select new to remove any current sentence displayed. Use this option to clear the sentence shown in order to enter a new sentence.

[LAST]

This command will recall the last sentence executed by Micro- ENGLISH and display it on the screen. This can be useful if you wish to start over the process of modifying the last sentence you executed.

[RETRIEVE]

This command will load a sentence that was previously saved using the SAVE command. You will be prompted for the report name to retrieve. The report name must exist in your report file or an error message will be displayed.

[SAVE]

This command allows you to name and store the current sentence you are working with. In the future, you can use the RETRIEVE command to recall the sentence. You will be prompted for the report name. The report name you enter would be used to RETRIEVE the report. If the report already exists, you will be warned of such. If you continue, you will overwrite any existing report with the current sentence. If you are modifying an existing report and wish to save it under the same name, continue with the save. If you are modifying an existing report and wish to keep both the existing report and the new modified report just created, do not continue with this save. Exit this save and save again using a different report name.

[EXIT]

This command will exit Micro-ENGLISH and return you to the Reports Menu. Be sure and save the sentence you are working with, if desired, prior to using this command.