This screen allows you to:
Change the Control File settings shown.
Before you begin:
Choose the File Maintenance option from the Main Menu, then choose the Control File option. Choose the Miscellaneous Reservation Data option.
Unlike other sections of this chapter, each screen item description will be discussed instead of each prompt. This is a slight variance from the normal explanation method and is done due to the uniqueness of the control file options.
Item Descriptions...
Require Lock Boxes:
If you want the Final Instructions Letter to print the unit lock box combination, set this option to ‘Y’. If you do not use lock boxes or do not want to print the combination on the Final Instructions Letter set this option to ‘N’.
Max Days Short Term Resv:
This is the maximum number of days for a short-term reservation. The length of stay for an ‘A’, ‘B’, ‘C’ or ‘D’ reservation cannot exceed the number of days set here. This is usually used to enforce the non-taxable status of a long-term reservation.
Check-in Days Default:
This field sets the default for which days a check-in is permitted. The first character represents Saturday the last Friday. For the days a check-in is allowed enter a ‘Y’. If a check-in is not allowed for certain day enter an ‘N’. For example, if you allowed a check-in every day except Tuesday, this field should read ‘YYYNYYY’. The check-in days allowed field is entered in each unit; this field simply provides a standard default when entering a new unit.
Override Check-in days:
Reservation Miscellaneous Line 1:
This field allows you to define the field in the reservation record. If a label is established here, then the system will prompt for a value for the entered label when a reservation is being made. If no label is defined then the system will not prompt for a value. It is not required that a label be entered.
Reservation Miscellaneous Line 2:
This field allows you to define a second user defined field
in the reservation record. If a label is established here, then the system
will prompt for a value for the entered label when a reservation is being
made. If no label is defined then the system will not prompt for a
value. It is not required that a label be entered.
Retrieve
Inspection Form Trans Using:
If you are using scanable inspection forms, this field tells the system whether to retrieve the scanned file by transaction number or unit number. Unit number is the common answer to this prompt.
Master Schedule sort sequence:
This field can be used when printing the Master Schedule. The sort report by prompt allows the choice of special and if selected the sort sequence entered here will be used. A common value for this is UNIT.NUMBER SECTION LOCATION. Any of the unit field dictionary items may be used. Refer to the Report Generator section for additional information on sorting and field names.
Prompt for # of Adults/Children before resv update:
To set the system to automatically ask for the number of Adults and Children before you update a reservation set this to [Yes].
Click [No] if you do not want the system to automatically prompt you the number of Adults and Children before updating the reservation.
Auto prompt for package before reservation update:
To set the system to automatically ask for package information before you update a reservation set this to [Yes]
Click [No] if you do not want the system to automatically prompt you for package information before you update the reservation.
Resv ad code for sales agent assignment:
This field enables the system to automatically assign a sales agent to a reservation when a particular advertising code is entered. The assignment is made when the reservation is made. If the advertising code in this field is entered as the advertising code for the reservation the sales agent entered below will be assigned to the reservation.
Sales agent to assign on ad code match:
This is the agent to assign when the above advertising code is used at reservation time.
Fulfillment code for ad code:
Enter the fulfillment code to assign for reservation matches.
Use owner sales agent:
Click [Yes] to use owner sales agent assignment for all reservations.
Click [No] to not use owner sales agent assignment for all reservations.
Ad code for web reservations:
Enter the Ad code you would like to use by default for web reservations.
Equipment type codes:
If you will be associating tee times with GOLF enter GOLF for a category and press <Enter>.
Equipment type for book tee-times:
Select GOLF as entered in the above field from the [Select] list.