This screen allows you to:
Post a credit to an owner’s unit or edit an existing credit transaction.
Before you begin:
Choose the Owner Credit option from the Accounting Menu.
A credit to the owner means that the owner will receive on his statement the money posted. This option is used to post credit to the owner that is not an owner payment. For example, if the company needed to credit the owner for overcharged commission, you would use this option to post the amount, effectively giving his account the money.
All credits entered will appear on the owner statement.
Prompt descriptions...
Enter transaction number, [New] or [View] existing transaction or [Exit]:
To edit an existing entry, enter the transaction number of the credit entry. You may need to use the view option to determine the transaction number. The transaction will be displayed and you will be asked the modification prompt.
Click [View] to view existing transactions. The system will prompt for the first date to view, the last date to view and whether to view all units or a particular unit. After selecting the transactions matching your request, the system will display the transactions on a Reference Screen. Upon exiting the Reference Screen, by entering an [ESC], you will be asked whether to print the transactions. The system will return to the first prompt. This selection is often used to determine the transaction number of a transaction you wish to edit.
Click [Exit] to exit this screen and return to the Accounting Menu.
To post a new credit click [New]. The following prompts will be asked:
Enter Date of Transaction or [Exit]:
Enter the date of the credit. An <Enter> will use the current date.
Click [Exit] to exit this screen and return to the first prompt.
Enter Description:
Enter the description of this credit. Thirty characters are allowed and information is required. This description will be printed on the owner statement.
Enter Unit Number or Unit address:
Enter the unit number this credit is for. The unit must exist in the system. You may also use the unit address to retrieve the desired unit.
Enter Amount:
Enter the amount of this credit. This amount will be credited (given) to the owner on his owner statement.
Enter opposing GL account number or Click [Select] to retrieve from list:
The message "Posting credit to owners liability." will be displayed above this prompt.
A credit will be posted to the owners liability account for the amount of the credit. This account is established in the control file.
Enter the general ledger account number for the account you wish to debit.
You may click [Select] to display a list of all general ledger accounts. Use your movement keys or mouse to select the account you wish to debit.
[OK] or [Cancel]:
Click on the field next to the item you wish to change and you will be asked its prompt. The system will ask this prompt again.
Click [OK] to accept the information entered. The system will return to the first prompt.
Click [Cancel] to abandon the information entered. The system will return to the first prompt.