This screen allows you to:
Post a debit to an owner’s unit, edit an existing entry or view existing entries.
Before you begin:
Choose the Owner Misc. Charge option from the Accounting Menu.
A debit to the owner means that the owner will be charged on his statement the amount posted. This option is used to post any miscellaneous charges to an owners unit. For example, if you charge for trash removal, extra management fees or carpet cleaning for example.
All debits entered will appear on the owner statement.
Prompt descriptions...
Enter transaction number, [New] or [View] existing transaction, [Exit]:
To edit an existing entry, enter the transaction number of the debit entry. You may need to use the view option to determine the transaction number. The transaction will be displayed and you may edit values in white text boxes.
Click [View] to view existing transactions. The system will prompt for the first date to view, the last date to view and whether to view all units or a particular unit. After selecting the transactions matching your request, the system will display the transactions on a Reference Screen. The first column on the display shows the transaction number. Upon exiting the Reference Screen, by pressing [ESC], you will be asked whether to print the transactions. The system will return to the first prompt. This selection is often used to determine the transaction number of a transaction you wish to edit. Transaction numbers are also listed on the Owner Statements. An archived transaction cannot be edited or deleted. If the vendor has been paid the transaction amount cannot be edited.
Click [Exit] to exit this screen and return to the Accounting Menu.
To post a new debit click [New]. The following will be asked:
Enter Date of Transaction or [Exit]:
Enter the date of the debit. Click [Current] to use the current date. This date will be used to determine when the owner miscellaneous charge will be printed on the Owner Statements.
Click [Exit] to exit this screen and return to the first prompt.
Enter Description:
Enter the description of this debit. Thirty characters are allowed and information is required. This description will be printed on the owner statement.
Enter Unit Number or Unit address:
Enter the unit number whose owner you want to debit. The unit must exist in the system. You may also use the unit address to retrieve the desired unit.
Enter Amount:
Enter the amount of this debit. This amount will be debited from the owner on his owner statement. (A charge to the owner.)
Enter opposing GL account number or [Select] from Vendor list:
The message "Posting debit to owners liability." will be displayed above this prompt.
A debit will be posted to the owners liability account for the amount of the debit. This account is established in the control file.
Enter the general ledger account number for the account you wish to credit or pick a Vendor.
You may choose [Select] to display a list of all general ledger accounts. Use your movement keys to select the account you wish to credit.
If you choose Vendor a payable may be created to pay the vendor for the work completed.
[OK], [Cancel] or [Show Distr]:
Click on the field next to the item you wish to change
Click [OK] to accept the information entered. The system will return to the first prompt.
Click [Cancel] to abandon the information entered. The system will return to the first prompt.