This screen allows you to:
Make a selection from the Owner Reports Menu.
Before you begin:
Choose the Reports option from the Main Menu and then choose the Owner Reports option from the Main Report Menu.
The report options are only briefly discussed in this chapter. Sample reports and a detail explanation of the report prompts are in the Reports section of your Help Files; refer to this section for additional information.
Item descriptions...
Owners Listing:
Prints a listing of owners showing the owner number, address information, telephone numbers, social security number and units owned. The report may be printed for all owners or only owners of a requested rental status unit.
Owners Memo/Labels:
Prints the Owners Memo, defined by the Utilities Menu User Designed Reports screen, or mailing labels to all owners in the system or owners of particular rental status units.
Owner Reservation Listing:
Prints a report addressed to the owner, one page per unit, of all reservations in a unit for a requested period of time. The report may be printed for all owners or only owners of a requested rental status unit.
Print Preview Owner Statements:
This option is for an in house report of statements. It is a preview often used by the accounting department to determine what changes need to be made before printing owner statements to send to the owner. The Preview option includes reservations regardless of their payment status.
Prints owner statements for all units in the system, selected units or units of a particular rental status. This option will automatically verify that all reservations that are to appear on the statements have a zero balance. If there are reservations that are not zero balance an exception report will print. Also, owner reserve transactions are automatically generated during this option. These statements are labeled as Preliminary Copy.
Finalize Statements and Print Checks
This option performs several steps and should only be run after the owner statements have been proofread for accuracy and a final copy of the owner statements have been printed. This option creates the closing general ledger transactions for all items that appeared on the owner statements, prints checks to owners and travel agents, automatically creates check entries in the check register and the general ledger, prints the summary report showing all reservations and transactions that have occurred in the month and purges the transactions. If the purge old reservations and transactions option in the Control File Maintenance screen is set to delete, the items will be deleted. If the option is set to archive, the items will be deleted from the main files and moved to the archive files. A Final Copy owner statement may be printed during this option.
This option allows you to undo your previous finalize and should only be done if your finalize was done in error or if your finalize was interrupted and did not complete properly such as by a power outage.
This option allows you to reprint an entire finalize or reprint the statement for a unit that has been finalized.
1099 and Unit Totals Reporting Menu:
This menu gives you the options to print Unit Totals in various forms such as detailed , summary, owner copies and previous periods. The 1099 reports may also be printed or viewed in summary, detail, for Vendors, on forms or for Magnetic media.