This screen allows you to:
Set up categories, and other controls of your Payable Information.
Before you begin:
Choose Control File from the Files Menu. Then select Payable Information.
Item descriptions:
Payable category codes:
RMS default category payable codes may include: UTL (Utilities), VND (Vendor payment), MNT (Maintenance payment), RFD (refund), SDR (Security Deposit Refund),
CRR (Canceled Reservation Refund), OWN (Owner check), REF (Referral Check), CO (Company check), CCD (Credit card decline), VOU (Voucher), CM (Credit Memo), MAN (Manual check). The user can add categories.
Payable category descriptions:
Enter the description that corresponds with the category code. Press <Enter> when finished.
Cancelled reservation refund category:
Assign the category code canceled reservations will automatically use. RMS default is CRR unless you change it.
Security deposit refund category:
Assign the category code security deposit refunds will automatically use. RMS default is SDR unless you change it.
Cancelled reservation refund payable status:
Click [Ready] to make all canceled reservation refunds ready to pay status when they are created in the system.
Click [On Hold] to make all canceled reservation refunds on hold status when they are created in the system. Only payables with the ‘ready’ status can be processed.
Security deposit refund payable status:
Click [Ready] to make all security deposit refunds ready to pay status when they are created in the system.
Click [On Hold] to make all security deposit refunds on hold status when they are created in the system. Only payables with the ‘ready’ status can be processed.
On Hold >= :
Void check entry status:
Click [Ready] to make voided checks ready to pay status.
Click [On Hold] to make all voided checks on hold status.
Use previous values in new check entries:
Accounting WO transaction to create payable:
Choose [Yes] or [No]
Distribute WO’s to create payables:
Choose [Yes] or [No]
Accounting WO payable category code:
Accounting work order payable status:
Distribution WO payable category code:
Distribution work order payable status:
Consolidate vendor payables:
Choose ‘yes" to print one check to a vendor that totals all the payables due that vendor. In order for payables to be consolidated to a vendor they must share the same cash account and the same AP account in addition to having the same vendor.
Select ‘no’ if you want to print separate checks for each payable due to a vendor when processing payables.
Owner check processed category:
Referral Check processed category:
Check register processed category: