This screen allows you to:
Make a selection from the Payables Menu.
Before you begin:
Choose the Payables Menu option from the Accounting Menu. The Accounting Menu is located on the Main Menu.
To select, use your movement keys to highlight the option desired and press <Enter> or click on your selection with your left mouse. Some frequently used payables options are available on the Navigation menu as an icon.
Item descriptions…
Allows you to create new check entries or modify existing check entries such as a cancelled reservation refund. Multiple methods are available for retrieving existing check entries.
Maintain Payables Print Status:
Allows you to change the print status of a check or group of checks or any payable from "Ready to Pay" (can be printed) to "On Hold" (do not print) and visa versa.
Allows you to report on what will occur when selected check entries are processed. The check/transaction information will be printed.
Allows you to process selected check entries. All checks and other transactions required for the selected entries will be printed/processed.
Allows you to void a processed check by check number.
Allows you to reconcile checks by specific check number or a range of check numbers. Checks can also be unreconciled.
Allows the viewing of processed payables and check entries. Check number and other methods may retrieve archived check entries for viewing.
Allows you to print a check register for a selected cash account. You may print all checks for a range of dates or only checks that are reconciled, outstanding or void. The check register may be sorted by check number, unit number, date, status or the reconciled status.
Allows you to view a check register for a selected cash account for a range of dates. From the summary view shown you may access a detailed view of the check information. The check register view may be sorted by check number, unit number, date, status or the reconciled status.
Prepare Security Deposit Refunds
This option may be used to set up all the security deposit checks to be paid out if you would like to issues the checks before the owner gets paid.
Calculate Security Deposit Interest
Use vouchers to post company bills that need to be paid. The entry of a voucher, once approved, will generate a pending payable entry in the Accounts Payable System.
Use a credit memo to reduce a vendor check. Credit Memos are typically used to reverse a previous payment to a vendor by reducing a future payment. The entry of a credit memo generates a negative pending payable entry in the Accounts Payable System.