This screen allows you to:
Post the departure cleaning charge for individual reservations or for selected reservations.
Before you begin:
Select the Post Cleaning Charges option from the Reservation Maintenance Menu. The Reservation Maintenance Menu is located on the Reservations Menu.
The cleaning charge amount on this screen is not a charge to the reservation; it is a deduction from the owner at owner statement time for the departure cleaning. If you do not charge the owner the departure cleaning, it is not necessary to use this screen.
It is not required that this option be used to post the cleaning charges. When a reservation is made the system will automatically assign to the reservation the cleaning charge amount to be deducted from the owner at owner statement time. The ability to not charge this amount or to charge the reservation this amount is also available at reservation time. The standard cleaning amount is established in the unit file for each unit.
Owner cleaning charges may be stored per unit in the Unit File, Details tab,File, Owner Cleaning Charges. This entry allows each unit to have a schedule of charges to select from on the Post Cleaning Charges Screen.
The Autopost option allows you to automatically post cleaning charges for all reservations (A, B, C & CY) that are within a range of entered departure dates. You will be prompted for the first departure date and last departure date. For each reservation selected, the system will, by using the unit assigned to the reservation, retrieve the cleaning amount from the unit file and post that amount to the reservation as a charge to the owner at owner statement time. This option could be used if your cleaning charge amounts changed and you needed to update the charge to the owner for the future reservations that were booked prior to the cleaning rate change. Be aware that the cleaning charge to the owner will be posted to all reservations within the range selected regardless of whether the reservation was charged the cleaning or if no charge was denoted when the reservation was made. You would have to individually change the cleaning amount for those reservations that were to not have an owner statement charge after the batch was processed.
A running total of the number of entries and amount of the entries will be displayed. You can use these numbers to compare the entered amounts to a known amount to enter. These numbers start at zero each time this option is chosen from the Reservation Maintenance Menu.
Prompt descriptions...
[Owner Clean amount]
Enter the cleaning work order amount:
Enter the amount of the cleaning workorder that will be billed to the owner or [select] from the list on file. This amount will be deducted from the owner on the owner statement. The amount entered will replace any previous amount that may have been entered.
[Guest]:
Click the button that says guest to charge a cleaning fee to the reservation.
[OK] or [Cancel]:
Click [Cancel] to abandon any changes made to this reservation. The system will return to the first prompt.
Click [OK] or press <Enter> to update the reservation. The system will return to the first prompt.