This report is used for...
Mailing to upcoming reservations a public relations/sales letter. It is not required that this letter be used.
There are three different Prior to Reservation Memos that can be defined and printed. The original intent was that letter one prints 'for A' and 'B' reservations and is addressed to the reservation's home address. Letter two prints 'A', 'B' and 'CY' reservations and is addressed to the reservation's unit address. Letter three prints 'C' and 'D' reservations and is also addressed to the reservation's unit address.
The Prior Reservation Memos are now user defined and may be printed or emailed as needed.
These letters were originally designed to print the signature block of the reservation's sales agent at the end of the letter. You may wish to create one agent and assign all reservations to this agent in order for a signature block to print.
The sales agent merge tags if needed but not required:
**SR:AGENT.ASSIGNED.SIGNATURE**
**SR:AGENT.ASSIGNED.FIRST.NAME**
**SR:AGENT.ASSIGNED.WRITTEN.TYPED.BY**
**SR:AGENT.ASSIGNED.PHONE**
You can print or reprint these letters at any time for a requested reservation number or a requested time frame.
The body of these letters are defined using the Utilities Menu, User Designed Reports option.
An example:
02/02/14
Jimmie Cochran
4544 Ridgeway Road
Houston, Texas 34332
Thank you for your reservation with us.
We are looking forward to your arrival. Some of our guests do not realize that many of the units they stay in are for sale. We have a complete real estate office for any of your real estate needs. I will be contacting you sometime during your stay, to say hello and ensure all is well.
If we can be of assistance in any way during your stay, please do not hesitate to call.
Sincerely,
Albert Clifford
AC/jal
Enclosures