This screen allows you to:
Print/process selected ready pending check entries.
Before you begin:
Choose the Process Payable Entries from the Payables Menu, an option on the Accounting Menu. The Accounting Menu option is located on the Main Menu.
Only checks that have a print status of "Ready to Pay" will be processed.
RMS Best Practice Tip: Often the Print Payables Report option on the Payables Menu is printed prior to this option in order to know which entries will be processed. The same selection criteria used for the Print Ready Report would be used for this option.
Prompt descriptions...
Choose search field: [All Entries] Category Source Unit# Resv# Date Range
This is a Select Prompt that is used to find check entries. You must choose a minimum of one search field. You may combine many of the search options. Once you have specified all the necessary criteria, you must choose the [Continue] option to continue (except the "All" option will proceed automatically). All matching entries will be printed/processed. Refer to the Maintain Payables Print Status screen for detailed information on the options available in this prompt.
Consolidate Checks : Continue [Yes] or [No]:
The number of entries selected for processing will be shown.
Click [Yes] to continue with the processing/printing of the check entries.
Click [No] to not process the selected check entries. The system will return to the Payables Menu.
You may access the Select Option "Consolidate Checks" (press [ESC]) to change whether multiple check entries to the same vendor/GL account are to be consolidated into a single check. The default for this value is shown on the screen and is maintained via the Control File Payables Information screen.
Enter beginning check number:
The cash account the check is being drawn from will be shown above this prompt. If multiple cash accounts are being processed, all entries for the account shown will be processed and then this prompt will repeat for the next cash account that has entries to process. This prompt will repeat for each cash account that has a pending check entry to process.
Enter the starting check number for the cash account shown. You will be shown the beginning check number you entered and then be asked to verify the number is correct. Be sure the check number entered is correct.
Is check number correct? [Yes] or [No]:
This prompt is requiring you to verify that the starting check number entered is correct. Be sure the check number shown is the correct starting check number for the cash account being processed (shown above this prompt).
Click [Yes] if the beginning check number is correct. The system will begin processing all check entries for the cash account shown.
Click [No] if the beginning check number entered is not correct. You will be asked the beginning check number prompt again.
Insert checks into printer [Continue]:
Insert the checks into the printer. Be sure the first check is the correct starting check number already entered and that the checks are in proper sequence.
Click [Continue] to continue with the printing check process. The system will print all checks for the account shown. Any attachments required for consolidated checks will be printed following the checks (attachments are automatically printed for consolidated checks that have more entries than the check stub has room to print). If attachments are required, you will be prompted to insert regular paper into the printer.
If checks for additional cash accounts are to be processed, the system will ask the above prompts starting with the "Enter beginning check number" prompt.
Remember, often processing will occur that does not create a check. It is certainly possible to process "check entries" and not produce a check.