Before you begin:
Never restart an owner statement finalize if it was interrupted. There are three choices. You can recover the finalize process and then rerun statements and then finalize, you can recover the finalize process and RMS will determine if only the reservation archive remains to be done and restart the finalize at the archive reservation process or you can contact AMS for assistance. The least technical of your choices is to use the Owner Reports Menu option Recover Finalized Statements.
Many processes are performed during the finalize process: GL transactions are created, 1099s updated, unit year to date totals update, owner checks printed or owner deposit file created, monthly summary reported & reservations go to archive. Following the monthly summary print the only process remaining is the archive process. If the monthly summary report began or finished printing the system will determine whether you may choose to continue archiving the remaining transactions (because all other required processes finished) or if you want to recover the entire finalize. If the monthly summary started or finished then the recovery selection will ask you if you just want to restart the archive process. NO OTHER STATEMENTS SHOULD HAVE BEEN RUN! Remember: when owner statements are run, new lists (reservations, units and owner transactions) are created and in queue to be finalized.
Choose Reports from the Main Menu
Select Recover Finalized Statements on the Owner Reports Menu.
Remember only the last Finalized will be recovered. If you only printed and finalized one statement, only that statement will be recovered.
Prompt descriptions….
THIS PROCESS WILL UNDO THE PREVIOUS STATEMENT FINALIZE RUN!
This option should only be used if the statement finalize was done in error or the finalize did not complete properly.
Continue with process? [Yes] [No]
Select [Yes] to continue with the recover from finalize.
[No] will abandon the process.
Confirm recover finalized statement? [Yes] [No]
Select [Yes] to confirm. The recovery process will begin. This will remove the GL transactions, undo the 1099 update, undo the unit year to date totals update, void the owner checks (they will NOT be setup for re-disbursement in the check system), and bring any archived information back to the current files (removing them from the archive files). All information, in regards to the last finalize attempt, will be restored to the state it was in prior to the finalize process. After you recover the finalize, you may be prompted to reprint the owner statements and then rerun the finalize owner statement process.
Choose [No] to abandon the recovery.
If all your checks were printed and the summary report began or finished, you will get the following prompt….
The last finalize aborted before archiving resv and/or transaction files. Would you like to continue from there? (No will do a full recover) [Yes] [No]
Select [Yes] to resume archiving. You will not have to rerun the finalize owner statement process if this option is chosen.
Select [No] to do a full recover.