This screen allows you to:
Change the Control File settings shown.
Before you begin:
Choose the Files option from the Main Menu, and choose the Control File option. Then choose Information to Print, Reservation Confirmation and GLA Info to Print option. Many of these options are only valid if you are not using html letters. When Full Body text letter printing is set to "Yes", users insert merge tags and RMS refers to those when creating your letter.
Item Descriptions...
Print Spec Descr on Owners Notif & Rental Confirmation (Valid only when Full Body Text Ltrs set to "No"):
The special description text box is located on the reservation screen. If you want the reservation special description to print on the Renter Confirmation and the Owner Notification, set this field to ‘Yes’. If you only want this description to print on the Status Report, set this field to ‘No’. The deciding factor here is whether you want to use the special description as an internal comment or an external comment. If set to ‘No’ the comments you enter would not be seen by the guest or the owner. If set to ‘Yes’ the comments would be disclosed to the guest and owner.
Print Company Name on Statements or # Lines to Skip (Valid only when Full Body Text Ltrs set to "No"):
Set this field to ‘Yes’ if you want the system to print your company name and address at the top of the Owner Statements. If you use company letterhead, enter the number of lines to skip down before printing the statements.
Print Cancel Confirmation for Zero Payments Resv:
Set this option to yes if you want all Cancellation Confirmations to print regardless of whether a payment has been made or not. Set this option to ‘No’ if you only want Cancellation Confirmations to print that have had payments made on the Reservation that was cancelled.
Print Detail Unit Information (Valid only when Full Body Text Ltrs set to "No"):
If you want the system to disclose on the Reservation Confirmation exact unit information, such as the unit number and address, set this option to ‘Yes’. If you want to only disclose generic unit information on the confirmation, for example the section and number of bedrooms, set this option to ‘No’. This option can be helpful for companies that tend to rent units based on size and location, because they could change a reservation from unit to unit to maximize rentals without conflicting with the original confirmation. Companies that tend to rent specific units would want to set this option to ‘Yes’ so the renter would know that the specific unit requested was booked.
Guest License Agreement PS Line X:
This is the postscript comment for the Guest License Agreement This text will be printed following the unit information on the guest license agreement.
Text to Print for Other Charges:
This text will be printed on the guest confirmation and folio as the "label" for the other charges. For example, if you used the other charges exclusively for linen rental you could enter "Linen Rental" and that would be the description seen by the guest. If you use other charges for multiple purposes, a standard entry for this prompt would be ‘Other Charges’ or ‘Guest Fees’.
Text to Print for Equipment Rental:
This text may identify that equipment has been rented, for example "Equipment Rental".
Text to print for taxes on resv confirmation:
You may choose to print "Taxes and Fees" if there is money being used for purposes other than taxes.
Print Unit # on Reservation Confirmation:
Click [Yes] to print the unit number on the Reservation Confirmation letter.
Click [No] if you do not want to print the unit number on the Reservation Confirmation letter.
Print # of bedrooms on resv. Confirmation (Valid only when Full Body Text Ltrs set to "No"):
Click [Yes] to print the number of bedrooms rented on the reservation confirmation.
Click [No] if you do not want the number of bedrooms rented to print on the reservation confirmation.
Print Bed Accommodations on resv. Confirmation (Valid only when Full Body Text Ltrs set to "No"):
Click on [Yes] to print the type of beds on the reservation confirmation.
Click [No] if you do not want to print the type of beds on the reservation confirmation.
Print Zero Security Deposit Information (Valid only when Full Body Text Ltrs set to "No"):
Set this to ‘Yes’ if you do want security deposit information to print on the reservation even when the amount is zero. Click ‘No’ if you do not want the security deposit information to print when it is zero.
Itemize travel insurance on resv. confirmation (Valid only when Full Body Text Ltrs set to "No"):
Select [Yes] if you would like travel insurance itemized on the reservation confirmation letter.
Select [No] if you do not want travel insurance itemized.
Charges to itemize on Confirmation:
If you want to itemize any charges on the reservation confirmation or when using merge tag **SR:OTHER.CHARGE.DETAILS**, select from the list of charges stored in the Charges file. (Travel Insurance is not included as an Other Charge and should be listed with the separate tag: SR:TRAVEL.INSURANCE**). Choose done when finished.
Children text for Guest License Agreement:
You may want to have specific text regarding children on the Guest License.
Print number of cars on Guest License Agreement (Valid only when Full Body Text Ltrs set to "No"):
Select [Yes] if you would like to print the number of cars.
Select [No] if you do not want this information.