This screen allows you to:
Make a selection from the Reservation Reports Menu.
Before you begin:
Choose the Reports option from the Main Menu and then choose the Reservation Reports option from the Main Report Menu.
The report options are only briefly discussed in this chapter. Sample reports and a detail explanation of the report prompts are in the Reports chapter; refer to this chapter for additional information.
Item descriptions...
This option allows the printing of the summary non-processed report and/or the detail non-processed reports. The summary report prints a summation of all new reservations, reservation changes and reservation cancellations that has occurred since the last time the non-processed reports were finalized. The detail reports can include the status reports, owner notifications, rental confirmations, license agreements and equipment confirmations for all new, changed or canceled reservations that have occurred since the last time the non-processed reports were finalized. The reports that print are controlled by settings in the Control File or the Unit File. The reports to print can be edited per reservation by using Change Non-Processed Reports on the Reservation Maintenance Menu.
Prints an individual Status Report for the requested reservation. Use this option if the Status Report needs to be reprinted for a reservation.
Prints an individual Owner Notification for the requested reservation. Use this option if the Owner Notification needs to be reprinted for a reservation.
Prints an individual Rental Confirmation for the requested reservation. Use this option if the Rental Confirmation needs to be reprinted for a reservation.
Prints an individual License Agreement for the requested reservation. Use this option if the License Agreement needs to be reprinted for a reservation.
Prints a letter to all guest who are due to arrive within a selected period of time and have paid their balance in full. Coupons for amenities and equipment confirmations can also printed with this option.
Prints one of three letters defined using the Utilities Menu, User Defined Reports screen to all renters due to arrive within a selected period of time. This option can be used in conjunction with the Sales Agent Contact Report.
Prints the After Reservation Memo, defined using the Utilities Menu, User Defined Reports screen, to all renters who have departed within a selected period of time.
Master Schedule Property Listing:
Prints a report showing 31 days of availability and bookings for all units in the system. The report may be sorted by unit number, section and unit number or bedrooms and unit number and may also be run for all units or by rental status.
Prints a report showing all arrivals for selected period of time. Report may be sorted by section and arrival date, section and name, arrival date and name, or arrival date and unit number. Registration cards are also printed using this option.
Prints a report showing all departures for selected period of time. Report may be sorted by section and departure date, section and name, departure date and name or unit.
Prints labels or envelopes using information in the mailing list file. This option can print all inquiries that have been entered into the mailing list since the last time this option was used or can be used for direct mailings.
Prints a report showing all guests that are in-house for a selected period of time. Report may be sorted by renter’s name or unit number.
Prints a summary report of all reservations made for a selected day.
Prints a report showing the reservations and the sales agents that have been assigned to them. Report may be sorted by sales agent and arrival or by renter’s name. You must use the Assign Sales Agents to Reservations option on the Utilities Menu, if you want to use this report.
Unconfirmed Reservation Listing:
Prints for a selected arrival date range a summary report and/or letters for all reservations that have outstanding amounts due and/or have not had their guest license agreement reconciled.
Confirmation of Payments Received:
Prints the Confirmation of Payment Received letter, defined using the User Designed Reports menu, for all payments received within an entered range of dates.
Prints out all payments made to Reservations within the specified date range.