Reservations
•Reservations can be booked up to three years in advance without the worry of overbooking.
•Early arrivals and late departures are easily booked and accounted for.
•The difficulties associated with travel agent and owner referrals are removed by automatic payment of referral fees.
•Make quick changes to reservations.
•Book packages and increase profits.
•Create additional profit centers using equipment rentals for any product, such as a bicycle or crib.
•Reservations can be booked up to three years in advance without the worry of overbooking.
•Early arrivals and late departures are easily booked and accounted for.
•The difficulties associated with travel agent and owner referrals are removed by automatic payment of referral fees.
•Make quick changes to reservations.
•Book packages and increase profits.
•Create additional profit centers using equipment rentals for any product, such as a bicycle or crib.
•Complimentary reservations are supported and can be used with ease.
•Each unit’s commissions, referral fees and deposit method can be unique or can use the user defined system defaults.
•Upcoming reservations can be assigned a sales agent on a rotation basis.
•Problems reported by a guest, owner or staff can be quickly entered creating a pending work order.
•Unit availability can be blocked due to maintenance.
•Unlimited notes can be attached to reservations, mail entries, units and owners.
Reports
•Confirmations to the renter, and owner if desired, are automatic and print in a user designed letter format.
•A reservation work sheet can automatically print for each reservation.
•A user designed guest license agreement can be printed for each reservation.
•User designed letters can be mailed to guests before arrival and after departure, providing an excellent marketing tool.
•Flexibility is available in the printing of arrival and departure listings.
•Mailing list maintenance provides automatic label printing for inquiries and numerous printing options for direct mailing.
•Current reservations report shows all guests "in-house" for a range of dates.
•User designed letters can be sent to all unconfirmed reservations.
•Summary and/or detail cleaning work orders can be printed with priority cleanings identified.
•Equipment delivery and pickup reports simplify equipment rentals.
•Master schedule shows the occupancy status of all units for requested dates.
•Outstanding work order report shows any pending work orders.
•The ability to print preliminary work orders for staff or vendor use and then print final copy work orders for distribution to owners is available.
•Advertising source report shows number of inquiries and bookings received for each advertising source for a range of dates.
•Unit occupancy report shows a breakdown, by reservation type, of the total nights booked for all units for a range of dates.
•Sales agent contact report provides agents with a listing of all reservations for a range of dates that received a letter signed with the agent’s signature block.
•Complete general ledger reporting is provided, from a trial balance to a balance sheet.
Financial
•Integrated general ledger system tracks all activity using double-sided entry accounting.
•Journal entries can be posted to any general ledger account you wish to create.
•The printing of owner statements and the automatic printing of owner checks simplify month-end procedures.
•Complete accounting is provided for all payments received both cash and credit cards.
•Accounting for travel agent withheld payments and owner held deposits is quick and easy.
•Reservation income is automatically distributed through system generated journal entries.
•Completed work orders are posted to the owner accounts with multiple distributions to the general ledger available.
•Current year and previous year month-to-date, quarter-to-date, and year-to-date balances are maintained for all general ledger accounts.
•A complete sales tax report is printed showing all taxes collected.
•Annual 1099’s to all owners are printed on the federal form.