This screen allows you to:
View all the reservations for a single unit for three years, see which reservations owe money, book reservations, print or e-mail the owner reservation listing, print the reservation detail for all reservations and view all reservations including current and archived for a unit.
Before you begin:
Select the Unit Calendar option on the Reservation drop down menu or the icon from the Navigation Menu.
Item descriptions:
The 12 months of the year display on the screen with booked dates showing in color depending on the amount paid on the reservations. These colors are identical to the Tape Chart. Reservation details can be viewed at a glance by picking a booked date on the calendar. The reservation, guest and payment details will display at the bottom of the screen.
Prompt descriptions...
Search:
Type in a unit number or address to retrieve a unit’s calendar information. You can also enter a reservation number or name.
Go:
Clicking "Go" tells RMS to find the property or reservation that you have entered in the Search text box.
Show all:
Click the "Show all" button to see a list of all properties in the system and select from the list by highlighting a property and clicking it with your mouse or press <Enter> on your keyboard.
Three calendar years:
The year on display may be changed by clicking one of the years tracked. The current year is always the default year.
Refresh button:
This is the arrow button located to the right of the three years tracked. It will update the tapes displayed on the calendar when clicked. For example if changes are made such as reservations booked or payments made, the refresh button needs to be activated for the data to be up to the minute.
View Photos:
This button allows you to view any unit photos you have loaded in the system.
View this Unit:
This button allows you to display the Unit File information. It is a shortcut from this screen to the unit file where information can be viewed only. No changes can be made.
Book Resv.
This button opens the book reservation pop up window to enter in the departure and arrival dates for a reservations. A quote button is available on this pop up screen that allows you to view or e-mail a quote.
Quick View:
The Quick View Button will display the number of complimentary nights booked for a unit for the three years tracked in the system.
Print Owner Resv. Listing:
This button allows the user to print or e-mail the Owner Reservation Listing.
Print Reservation Detail:
This button allows the user to print the current reservation detail listing for the unit chosen.
Show all reservations:
A listing of all reservations both current and archived can be viewed when clicking this text.
Show Legend:
The show legend link pops open the key to the color codes.
Paid in full = green
Partially paid = orange
No money paid = red
No payment necessary = navy blue
Payment required = light blue
Maintenance Block = grey
Reservation Details icon:
This button looks like a magnifying glass to the right of the reservation number. Click it to go to the reservation view screen.
Guest Details icon:
This button looks like a magnifying glass to the right of the guest name. Click it to view and change information on the guests mail record.
Payment Details:
Payment details of what is due and the total amount paid display and are color-coded. Text is not dynamic but to go to the payments screen go to the Reservation Details icon and then select payment to post a payment to the reservation.