This screen allows you to:
Maintain the cleaning status of a unit or view cleaning
status information.
Look up units by clean status and print reports.
Select a specific Unit to view or change cleaning status.
Change all departures to Dirty or change all arrivals to Occupied.
Before you begin:
Choose the Unit Cleaning Status option on the Reservation Menu or the Cleaning Status option under the Maintenance Utilities menu.
It is not required that this option be used.
These are some examples of the unit cleaning status selections for a unit: Clean, Dirty auto, Manual dirty, Occupied, Unavailable, Seasonal, Notes, Guest, and History. Each of these selections may have multiple sub-values, which are called comments and are defined in the control file.
Prompt descriptions...
Enter unit #, address to change, or click on [View by Clean Satus], [Select a Unit to View], [Use Key#], [Change Departures to Dirty/Departure], [Change Arrivals to Occupied], or [Exit]:
Enter the number or address of the unit you wish to view or change. The unit must exist in the system. Unit information, current cleaning status information, personnel information, current seasonal information and current Guest information will be displayed. The following prompt will then be asked.
[View by Clean Status] to view units matching a requested cleaning status. A list of unit status’ available for viewing will be displayed in a List Display. The available clean status items are as follows:
Clean will display, in a List Display, all the defined clean comments and the options to select by supervisor, inspector, crew or all.
Dirty will display, in a List Display, all the defined dirty comments and the options to select by inspector, supervisor, crew or all.
Occupied will display, in a List Display, all the defined occupied comments and the options to select all.
Unavailable will display, in a List Display, all the defined unavailable comments.
Seasoned will display, in a List Display, all the defined seasoned comments.
Guest Information will display, in a List Display, all the defined dirty comments and the options to select all.
Exit allows you to exit the List Display and will return to the first prompt for this screen.
[Select a Unit to View] or change
These are examples of the unit cleaning status options. When the status of a unit is changed the system will automatically update the last status change date. The change entered will be displayed and the first prompt will be asked.
[Clean] [Dirty auto] [Manual Dirty] [Occupied] [Unavailable] [Seasonal] [Notes] [Guest] [History] or [Exit]:
Make your status selection. The normal basic sequence used is clean goes to occupied, occupied to dirty and dirty to clean. For example, if the current status is clean and the unit is chosen the basic status would usually change to occupied.
When changing the status to clean the system will ask for the actual crew. Press <Enter> if the crew shown is correct or enter the correct crew. Crew information may be set in the Unit Inventory File. This information can be used to determine the last crew that cleaned this unit.
[Dirty auto] The system will prompt for the comment type for the dirty status.
[Dirty manual]
[Occupied] The system will prompt for the comment type.
Click [Unavailable] to set the status to unavailable. You must then enter a reason for the unit being unavailable. This does NOT block the unit from booking it is for cleaning information only. Use the block unit for maintenance option to make the unit unavailable.
[Seasonal] usually means that a special treatment has been performed to the unit that must be undone prior to occupancy. For example, a unit could be winterized to prevent the plumbing from freezing and must be dewinterized prior to occupancy. A seasoned status does not affect reservation processing.
Click [Notes] to enter a note to view on this screen for this unit. You will be prompted for the note. This is not a clean status and does not effect the current clean status of the unit. This is only a note for this screen when viewing the unit on this screen. This is not a unit note of the type that can be used during file maintenance of a unit. This note is removed automatically when the unit status is changed to occupied.
Click [Guest] to select a control file defined guest option. A List Display of the valid guest options will be displayed. This is not a clean status and does not affect the current clean status of the unit. This information is removed automatically when the unit status is changed to occupied.
Click [History] to view the history clean status transactions for the entered unit.
Click [Exit] to exit this prompt and return to the first prompt for this screen.