This screen allows you to:
Continue entering a new unit or editing an existing unit’s information.
Prompt descriptions...
Balance Due:
Standard balance days or Use control file settings:
Click the Use Control check box if you want this unit to use the setting in the Control file, Reservation Deposit Info. If you do not want to use the Control file setting, enter the number of days prior to reservation the balance is due. Entering 0 will make the balance due upon arrival.
Long balance days:
This field will be available if you are not using the Control file setting for Standard balance days. Enter the number of days prior to a long reservation that the balance is due in the Long balance days text box.
Number of days:
Number of days defines the number of days that qualifies a reservation as a "long reservation". This feature is helpful if you are interested in collecting the balance early for a reservation booked for a three-week stay for example. Enter the number of days that qualifies a reservation as "long" into the long number of days text box.
Cancellation Days:
Standard cancellation or Use control file settings:
Click the Use control check box if you want this unit to use the setting in the Control file, Reservation Accounting Screen. If you do not want to use the Control file setting, enter the number of days prior to arrival you would like to make the cut off for the cancellation period. For example, if you enter 30 then at thirty days a cancelled reservation will no longer receive any type of refund without a penalty. The travel insurance uses this setting to determine when you can no longer offer travel insurance except at the time the reservation is booked.
Long cancellation:
This field will be available if you are not using the Control file setting for Standard Cancellation. Enter the number of days you would like to make the cut off date for refunds without penalty for a long reservation. This setting is used to determine when travel insurance can no longer be offered other than at the time the long reservation is booked. Define "long" in the field labeled "Long cancellation # of days".
Long cancellation # of days:
Enter the number of days that define a long reservation that would qualify for a long cancellation period.
This number can be the same as "long number of days" or you can define it differently.
Days Rented
Enter the number of days rented for 1st
year:
This information is displayed on the reservation search screen for rotating the rentals.
If known, you may enter the number of days this unit has been rented for the first year. During initial data entry most users will press <Enter> to default to zero. If you have picked up a new rental unit you may want to "prorate" in the number of days rented to even this unit out with other existing units. This number is maintained by the system each time a reservation is made for the unit.
Enter the number of days for 2nd year:
Enter the number of days this unit has been rented for the second year. This number is updated if a reservation is made for the second year.
Enter the number of days rented for 3rd year:
Enter the number of days this unit has been rented for the third year. This number is updated if a reservation is made for the third year.
Complimentary Nights
Enter the number of
complimentary nights used:
Enter the number of nights this unit was rented with the status complimentary. Complimentary means that the owner of the unit has allowed you to use the unit and expects no income for the usage. Complimentary does not change the amount the reservation owes you. This number is maintained by the system when complimentary reservations are made.
Enter the number of complimentary nights remaining:
Enter the number of complimentary nights not yet used. The number is updated if a complimentary reservation is made.
Disburse or Escrow
Reservation payments:
[Disburse=Pay as received], or [Escrow] payments:
This prompt is only asked if the control file allows disbursement of reservation payments on receipt.
Select [Disburse] reservation payments to the owner upon receipt if any payments posted to a reservation will be disbursed to the owner on the next owner statement (less commission, etc.).
Click [Escrow] to escrow all reservation payments. Reservation moneys paid will be held in escrow until the reservation arrives or departs.
Owner gross percent:
This option is only asked if unit is set to disburse and is Not using the control file settings. Enter the percentage of owner gross you allow to be disbursed.
Days to disburse:
This option is only asked if unit is set to disburse and disburse days of gross is checked. Enter the number of days of owner gross earned before RMS will disburse.