This screen allows you to:
Continue entering a new unit or editing an existing unit’s information.
Prompt descriptions…
Before you begin:
Refer to the Files Menu, Control File, Non-Processed Report Controls option for additional information on report control values.
Use Control File Settings:
Click the check box to use the values entered in the Control File, Non-Processed Report Controls.
Print Reservation Status Reports
Booked:
Enter reservation status’ to print on status reports (i.e.. A*B). Enter the reservation status codes separated by an ‘*’ for those reservations for which a reservation status report should automatically print when the non-processed reports are printed.
Changed:
Enter the reservation status codes separated by an ‘*’ for those reservations for which a confirmation of change status report should automatically print when the non-processed reports are printed.
Cancelled:
Enter res. status’ to print on cancel status report (i.e.. A*B):
Enter the reservation status codes separated by an ‘*’ for those reservations for which a cancellation notice should automatically print when the non-processed reports are printed.
Print Guest License Agreement
Booked:
Enter reservation status’ to print that when booked will generate Reservation Confirmation Letter (i.e.. A*B). Enter the reservation status codes separated by an ‘*’ for those reservations for which a reservation Confirmation should automatically print when the non-processed reports are printed.
Changed:
Enter reservation status’ that when changed will generate a Confirmation of a change letter. (i.e.. A*B). Enter the reservation status codes separated by an ‘*’ for those changed reservations for which this confirmation should automatically print when the non-processed reports are printed.
Equipment:
Enter reservation status’ that when equipment is booked will generate Equipment Booked Confirmation (i.e.. A*B). Enter the reservation status codes separated by an ‘*’ for those reservations for which this letter should automatically print when the non-processed reports are printed.
Agreement:
Use the standard GLA or Assign a letter seasonally that you previously created in User Designed Letters.
Click the magnifying glass icon to show the
seasons.
Deposit Paid:
Enter reservation status’ that when the reservation’s deposit is paid will generate the Deposit Paid Confirmation Letter (i.e.. A*B). Enter the reservation status codes separated by an ‘*’ for those reservations for which this letter should automatically print when the non-processed reports are printed.
Cancelled:
Enter the reservation status codes separated by an ‘*’ for those reservations for which a cancellation notice should automatically print when the non-processed reports are printed.
Reservation:
Enter the reservation status codes separated by an ‘*’ for those reservations for which a Guest License Agreement should automatically print when the non-processed reports are printed.
Print Owner Reservation Notifications
New
Enter the reservation status codes separated by an ‘*’ for those reservations for which an Owner Notification Letter should automatically print when the non-processed reports are printed.
Cancelled
Enter the reservation status codes separated by an ‘*’ for those reservations for which a cancellation notice should automatically print when the non-processed reports are printed.
Sales agent
Select the sales agent assigned to this unit or choose "Rotate assignement".
Changed
Enter the reservation status codes separated by an ‘*’ for those reservations for which an Owner Change Notification Letter should automatically print when the non-processed reports are printed.
Complimentary
Select either print notification for owner when a complimentary reservation is booked or ‘Do Not Print’ when a complimentary reservation is booked.
Reservation Booked Confirmation Letters
Choose the standard rental confirmation or Assign by season a confirmation Letter you created in your User Designed Letters, custom letters.
Reservation Deposit Paid Confirmation Letters
Choose the standard GLA or assign a custom letter(s) seasonally.
Click [Standard] to use the standard guest license agreement for the unit.
Click [Assign] to make a seasonal assignment of a custom GLA created from User Designed Letters.
Click [Show Letters] to view your assignments for all seasons for the unit.
Attach external files:
Click the […] button to select from existing letters on file.
What letter type?
Choose what this attachment will be sent with: Booked confirmations, Final Instructions Letter or the Guest License Agreement concerning this unit. If you have an attachment assigned in the User Defined Letter screen
For one of these letters, RMS will assign both attachments.