This screen allows you to:
Create, modify or delete a vendor.
Before you begin:
Choose the Vendor File option from the File Maintenance Menu.
Vendors are used when entering work orders, distributing work orders and in the check system. You will be prompted for the vendor name, address, phone numbers, comment field, general ledger account (usually each vendor would have their own general ledger account), check ready status, and the memo comment which will appear in accounts payable.
[Search, Go] [Show all] or [Exit]:
Enter the vendor number or name to retrieve an existing vendor and click "Go". If the vendor is found highlight the vendor and enter.
Use the [Show all] button and select the Vendor from the list of existing vendors on file. Once the vendor is selected the information will be displayed and the information may be modified if needed.
Select [New] and you may begin entering a new Vendor.
Details Tab
General
Sort Name: RMS will put the vendors in order alpha-numerically according to this name.
Name on Checks : Enter the name to be printed after Pay to the order of:
Comment: Enter any comments regarding this vendor.
Memo Comment: Enter any comment to print on the check memo.
Address
Contact: Enter the contact name of the vendor or the person you deal with the most.
Address: Enter the mailing address. A second address line is available but not required.
City, State, Zip: Enter the city, state and zip code if in the USA.
Foreign: Click the Foreign check box if you are entering address information for a country other than the U.S.
Country: The United States will be entered by default unless the foreign check box is clicked.
Phone Numbers:
Enter as many as three phone numbers.
Tax Information
Federal Tax ID: Enter the Federal Tax ID number or social security number of the vendor.
1099 Address: Enter the address to be printed on the 1099’s.
Print 1099s: Click the check box to tell RMS to print 1099s for this vendor.