This screen allows you to
View processed payables and check entries that have been archived. Check number and other methods may retrieve archived check entries for viewing.
Before you begin:
Choose Payables menu the Accounting menu. You must have the check number or some information about the payable to look it up.
Choose from:
[Category] This refers to the category of the payable such as Security Deposit Refund (SDR) or Cancelled Reservation Refund (CRR), which are user defined and may be set up in the Payables Information, Screen #1.
[Source] This refers to where in the system the payable was generated.
[Unit#] A payable may be viewed by unit number if desired.
[Resv#] Select reservation number to enter the reservation number associated with that payable.
[Rec Key#] The record key is a unique number given to a payable when it is created. Record keys can be viewed or printed in the payables reports.
[Check#] Click this option and enter the check number to view the archived information from that check.
[Vendor] A payable may be viewed by vendor if desired.
[All] Click the [All] option to view the entire list of archived payables. You will be prompted for a sort order. This view may take some time, depending on how many payables you have archived.
Select one or more of these options to look up a payable that has been archived.
Click [Done] when finished entering criteria to choose from. Select from the list of payables that match the criteria entered.
Once a payable is full screen a [Show dist] and [Quit] button become available.
Click [Show dist] to view the accounts debited and credited when the payable was processed.
Click [Quit] to return to the View Archive Payables screen.
Choose [Exit] to return to the Payables menu.