Voiding an owner check is done from the Void Checks screen located on the Payables menu. You will follow the same procedure with some additional options because RMS recognizes when you have voided an owner check.
Before you begin:
Choose the Void Checks from the Payables Menu, an option on the Accounting Menu. The Accounting Menu option is located on the Main Menu.
When a check is voided the check status will be set to ‘Void’, the word ‘*Void*’ will be placed in front of the check payee, the check amount for the check register entry will be set to zero. When an owner check is voided a credit will be issued to the Owner Statement. An Owner check/payable may be placed back into the system to be processed or the statement may be rerun and finalized to reissue the check.
Prompt descriptions...
Enter the GL cash account, [Select] from list, or [Exit]:
You must [Select] or enter the cash account from which you wish to void a check. All checks are written from an existing cash account on file.
If you know the number of the cash account number you wish to work with, enter that number.
Click on [Select] to select the cash account from the list of valid accounts.
Click [Exit] to exit this screen and return to the Payables Menu.
Change Cash Acct - Enter the check number to void or [Exit]:
Enter the check number of the check you wish to void. The check number entered must exist in the cash account being used. Once you have entered the check number, RMS recognizes that you have entered an Owner check and displays this message,
“The check you are asking to void is an owner statement check. A credit will be issued to the owner statement
Click [OK].
Click [Exit] to not enter a check number to void and return to the Payables Menu.
[Void],[Off Statement] or [Quit]:
Click [Void] to void the entered check. The system will return to the above prompt.
[Off Statement] Do not use this option
Click [Quit] to not void the entered check number.
New Payable
Click [Yes] to issue a check from Payables. The voided check number will appear on the owner statement as a credit and once the payable is processed, the amount will appear as a debit to the owner statement. The Net Payable to Owner will be 0.00
Click [No] to reprint the Owner Statement and Finalize to issue the check. This option shows the credit from the voided check and the Net Payable to owner as usual.