This Report is used for…
The Preview statements are for in house use. Often the Preview statements are used for accounting purposes to figure the amount of money to be paid out or specific debits and credits. This preview of the statement differs from actually running the owner statement report because it includes all reservations within the cutoff date whether they are paid or not. This report will be labelled, “Preview Copy” in the upper left corner of the statement. It will print to screen or you can send it to the printer.
You CANNOT FINALIZE after running these statements.
Prompt descriptions:
Sort statements by: [Unit] or [Manager]
Select [Unit] to sort the preliminary statements by unit number.
Select [Manager] to sort the preliminary statements by review manager. The review manager value is store in the Unit Inventory file, screen 2 . You will then be prompted for specific managers to print or to print [All].
Units to include [All], [Short], [Long], [Both], [Accts Rec], or [Units]:
Select [All] to print all units.
Select [Short] to print only short-term rental units.
Select [Long] to print only long-term rental units.
Select [Accts Rec] to print the accounts receivable units only.
Select [Units] to be prompted for specific unit numbers to enter.
Units to exclude:
As in the standard Owner Statements, reports run you can exclude specific units that you may want to work on later.
Press <Enter> after each unit number you would like to exclude.
Statement heading:
Enter what you would like printed as your heading. This is usually the month and the year.
Short-term based on: [Arrival] or [Departure]
Select whether you want to base your statements on the reservation arrival date or the departure date. Often the departure date is chosen to ensure you the money has actually been earned prior to paying the owner.
Short-term cutoff date:
The cutoff date is usually the same date as the end of the month. This may differ, especially in the case of a change of unit ownership.
Long term based on:
The long-term reservations are usually based on the arrival date rather than the departure date.
Long term cutoff date:
Enter the date to cutoff long-term transactions on the preliminary owner statements.
Owner trans cutoff date:
Enter the date to cutoff any owner transactions included on the statements.
Print zero activity statements:
Check box if you want to print a statement for units without activity.
[Exit] or [Continue]
Choose [Continue] to print preliminary statements. You will have an option to send them to the printer or to print to the screen.
Choose [Exit] to abandon your preliminary statement report or start over.