This report is used for...
Reporting general ledger transactions.
The trial balance report can be printed by account sequence, by transaction number or by set number. It can also report a trial balance listing or the year-end closing transactions.
All accounts, several accounts or one account can be printed. The beginning and ending date for the report is entered when the report request is made. You may request that detail transaction information not be printed. This format would only print the net change of the accounts.
The Trial Balance may be viewed, printed or exported. The [Export] option allows the user to pick a month to export and a name will automatically be given the file. The file may be previewed prior to the export. A specific Trial Balance may be viewed, printed or saved. When the Trial Balance is [Saved], it must be given a name. The report may then be saved onto your computer as a text file.
Report descriptions...
Trans #:
RMS creates the transaction number.
GL Acct:
General Ledger Account numbers identify the accounts and are created using the Chart of Accounts option under the Files Menu.
Date:
The date identifies the date the transaction was created. In the case of debits and credits the date typed into the date text field is the date reflected on the trial balance. It is also possible for the system date to be changed and any transactions posted will pick up the system date unless otherwise dated. The system date can be changed using the Date option under the Help menu off the RMS Main Menu. It is console specific, so it can be changed on one computer and not another.
Descrip:
This description describes the transaction and may be generated from the system, such as "CC Payment" a description that explains the transaction is a credit card payment. The description may also come from text a user has entered in the comment field of the reservations payments screen.
Ref Num:
The system can be set to automatically use the date for the reference number when posting a reservation payment. Other options for reservation payment reference numbers are available on General Accounting Screen #1. Transactions created by system functions such as processing the credit card report will generate a number other than the date.
TY:
This is the transaction type automatically coded by the system. The type allows you to know where the transaction originated. For example, a type '1' is a reservation cash payment. See also Transaction Type Codes
Set Num:
The set number groups all the transactions that make a balanced entry on the General Ledger.
Resv #:
The reservation number that the transaction relates to if applicable is listed on the trial balance.
Unit #:
The Unit number that the transaction relates to is listed on the trial balance.
Debit:
The debits on the trial balance are most always listed as positive numbers, and they are listed in the left column.
Credit:
The credits on the trial balance are usually listed as negative numbers, and they are listed in the right column.