This screen allows you to:
Continue entering a new unit or editing an existing unit’s information.
Before you begin:
This is the third tab in the Unit File. Refer to the Commissions, Taxes & Charges option on the Control File Menu for additional explanation of the commissions on this screen. The commission and deposit percentages can be overridden when a reservation is made.
Prompt descriptions...
Commission Structure
Use control file settings? [x]:
Click [x] to use the same commission structure as set in the control file. The ‘A’ percentage, ‘B’ percentage, ‘C’ fee, compute commission, long term percentage, referral fee percentage and deposit rate prompts will not be asked. When needed during the reservation process these values will be acquired from the control file.
If this unit is to have its own commission structure to not click the check box. If any commission item is to differ from the control file standard, you must leave this option unchecked and enter all of the commission values. You must enter the value for the ‘A’ percentage, ‘B’ percentage, ‘C’ fee, compute commission, long term percentage, referral fee percentage and the deposit rate.
Guest commission day break:
If you want commission to be based on number of days the guest is staying enter that value or choose None or Control (for Control File Setting).
Enter long-term commission %:
Enter the commission percent charged the owner for all ‘E’ reservations booked into this unit. Fifteen percent would be entered as ‘0.15’ or ‘.15’.
Enter referral fee %:
Enter the travel agent commission percent paid for all travel agent referrals booked into this unit. Ten percent would be entered as ‘0.10’, ‘.1’, ‘0.1’ or ‘0.10’.
Enter status A commission %:
Enter the commission percent charged the owner for all ‘A’ reservations booked into this unit. Twenty-five percent would be entered as ‘.25’ or ‘0.25’.
Enter status B commission %:
Enter the commission percent charged the owner for all ‘B’ reservations booked into this unit. Twenty percent would be entered as ‘.2’, ‘.20’, ‘0.2’ or ‘0.20’.
Enter status C coordination fee:
Enter the flat dollar amount fee charged the owner for ‘CY’ reservations booked into this unit. Entry must be dollars a period and cents.
Enter weekly deposit rate or deposit %:
Enter the percent of deposit required for this unit or enter the deposit amount charge for each week of the reservation. Any amount over 1.00 is considered a weekly charge. Any amount less than or equal 1.00 is considered a percentage. Fifty percent deposit would be entered as ‘.5’ or ‘0.5’.
Compute commission control: Enter % of item to deduct from gross prior to comm. computation. Format is: C#.##-D#.##-R#.## where C =clean D=cc dis R=ref & #=a number: C0.00-D0.00-R0.00
This field directs the system on what dollar amount to use when calculating the commission. There are three dollar amounts that can be subtracted from the gross rental amount prior to computing commission. The cleaning charge to the owner (C), the credit card discount (D) and the referral fee (R). Any percentage of these three items can be subtracted from the gross rental amount prior to computing commission. For example, C1.00-D0.50-R0.00, would subtract 100% of the cleaning, 50% of the credit card discount and 0% of the referral fee from the gross rental amount prior to computing commission.
A default valid response is placed in the prompt entry area for this prompt. It is provided both as a zero deduction answer to this prompt and to act as a template. When changing the values, it is usually best to use your movement keys and type over only the zeros shown thus retaining the required format.
Tax Information
Use Control File Tax settings?
Click the check box [x] if you want this unit to use the same tax percentages as set in the control file. The Tax 1 percent, Tax 2 percent and Tax 3 percent text box will not be available. When needed during the reservation process these values will be acquired from the control file.
Do not click the check box if this unit is to have its own tax structure. Enter the tax values that RMS will apply. If any tax item is to differ from the control file standard, you must enter all of the tax percentages.
Tax Jurisdiction
Select from the list of valid tax jurisdictions for the unit. Tax jurisdictions are entered in the Control File>Commissions, Taxes, and Charges, Screen 3.
Cleaning Charges:
Enter the amount you charge for cleaning for a standard reservation. This amount is used to charge the owner the departure cleaning charge for each departing ‘A’, ‘B’, and ‘C’ reservation. This charge is a deduction on the owner statement. You can set the system to charge this cleaning fee to the owner, the reservation, or neither, in Commission, Taxes & Charges, screen 3. At reservation time, the guest can be charged this amount instead of the owner by clicking on the text box next to the "Clean" label. Three buttons will appear allowing you to choose, owner, reservation, or none.
Deduct cleaning from gross rent?
Check this box if you would like the cleaning amount deducted from the rent for A reservations where the guest pays the cleaning. Keep in mind this lowers the gross rent and allows the commission to be calculated on this lower amount of gross rent.
Security Deposit
Normal amount:
Each unit file can store a different security deposit amount or you can set this to zero (0.00). To tell the system when to charge this amount you must go to the Control file, Commissions, Taxes & Charges Screen #1 , Security Deposits Default.
High amount:
Enter the amount RMS will charge if the reservation needs to apply a high security deposit amount such as for a long reservation or a guest stay with high liability.
Unit Recurring fees:
Enter recurring fees for the unit in the recurring fees fields. Enter the recurring fee number or the ID of the fee or select from the list. The fee must be created first in the recurring fees file in Files in the Main Menu of RMS. You may enter up to six recurring fees for one unit.
Accounting Pool
This setting is only for companies set up for an accounting pool. Enter the pool code for this unit. Enter any value up to 4 characters, numbers and letters only, no spaces or special characters. This code must be an exact match to the other units in the same pool. This setting is only required for systems implementing the redistribution of money between units. . Please contact RMS Support if you are interested in implementing Accounting Pools.
When a unit is in an accounting pool, all individual reservation income and direct expenses are removed from individual owner statements, placed into a pool and re-distributed to owner statements. Certain issues of owner occupancy will deny owner participation in money. An accounting utility must be run to distribute pooled money. Please contact RMS Support if you are interested in implementing Accounting Pools.
[OK], [Cancel]:
To Modify, click beside the item you wish to change and re-enter the information.
Click [OK] to update any changes made to this unit. You will save a new unit or any changes made to an existing unit by clicking [OK].
Click [Cancel] to abandon any changes made to this unit. If a new unit was entered it will not be placed into the system if this option is chosen.
Charges & Amenities:
Click the arrow to open the Unit charges screen.
Reservation Standard Charges […]: Select from the list of available charges to attach to the unit. Attaching a unique charge allows RMS to apply the charge to reservations booked in this unit. Different charges may apply depending on the status of the reservation.
Reservation Standard Amenities […]: Select from the list of available amenities to attach to the unit. This option allows for unique amenities for RMS to apply to reservations booked in this unit. Select the amenities for each type of reservation or leave blank if not applicable.
Miscellaneous Amenities:
Enter any amenities that may apply due to Early arrival or Late departure.
See How do I book an Early Arrival? in the ‘How do I?’ section of Help.
See also How do I book a Late Departure?