Before you begin:
To book a tee time associated with a golf item you need to be sure you have fulfilled the following requirements…
1- You have created a golf code in Miscellaneous Data, Screen #1 of the Control File.
2- You have designated the equipment type code as GOLF for booking tee times.
3- You have entered all golf courses via the Golf Course File Maintenance
4- You have entered preference times. Enter these via the Preferred Tee times screen; modify option on the Golf Main menu.
5- You have created an equipment rate for a golf item in the Equipment Rates File .
6- You have entered a golf item in the Equipment File
7- You have assigned the GOLF type code to the equipment/golf item in the equipment file.
8- You have charged a golf item to a reservation. (Equipment ordering)
Go to the Reservation Maintenance Menu located on the Reservation menu and choose Golf Maintenance.
Choose Book Tee time.
To book a tee time follow the prompts…
Current Resv#, name, namez3 or namez5
Enter a current reservation number that has a golf item booked, or the guest’s last name. As with most entries of this type you can enter the name and first 3 digits of a zip code or the name and all 5 digits of a zip code.
Add new tee time transaction:
Highlight Add new tee time transaction and press <Enter>.
Golf course or [Select]:
Enter the golf course key or [Select] from the list of golf courses.
Golf date:
Enter the date of the scheduled golf game. This date should be within the reservation’s time frame.
Enter the number of players:
Enter how many players will be teeing off at the time being scheduled. This can be the same or less than the number of golf items booked.
Preferred tee time:
Select the preferred tee-time and press <Enter>.
Date booked:
Enter the date the golf course was called.
Operator’s initials:
Enter the Operator’s initials. These will be displayed on the View Tee Times screen.
Course operator:
Enter whom the golf coordinator spoke with at the golf course or a contact name.
Actual tee time:
Enter the exact tee off time in military time.
Date and time created/changed:
RMS will automatically log the date and time every time a change is made to the tee time booking.
A window will pop-up with the information you have entered. If all is correct, right-click your mouse twice or press <Esc> twice to return to the Golf tee time file maintenance screen.
If you have more golf items to book tee times for, highlight Add new tee time transaction in the pop up window and press <Enter>. This option is only available if, for example, you have 4 rounds of golf charged to the reservation and only booked a tee time for 2. You cannot book two tee-times for one golf item. If you try to do so you will be prompted "this equipment item is already fully booked".
The second pop-up window allows you to order another golf equipment item by highlighting Add new equipment item to the reservation. You may book more tee times after adding more rounds of golf. Press <Esc> if you are satisfied with your booking.
[Exit]
Click [Exit] with your mouse to return to the Golf Maintenance Menu.