DB and CR to Reservation:
If you want the system to automatically post both the debit and credit entry for all credits and debits to reservations, set this option to ‘Automatic’. If you want to enter the credit and debit account numbers, set this option to ‘Manual’. When posting a debit to a reservation, the system automatically posts the debit entry to the advanced reservations account denoted in the control file. If this option is set to ‘Automatic’ the system will also automatically post the credit entry to the credits to reservations account denoted in the control file. When posting a credit to a reservation, the system automatically posts the credit entry to the advanced reservations account denoted in the control file. If this option is set to ‘Automatic’ the system will also automatically post the debit entry to the debits to reservations account denoted in the control file. Most users will set this value to ‘Manual’ so they may control the offset account when the debit or credit is being performed. If you set this option to ‘Automatic’ then you must review the debit and credit accounts and enter journal entries to move any money to the correct account.
Key for Cleaning Charge Record:
Enter the charge key for cleaning or select from the list of other charges from your Charges file. This key will use the charge record you created in the Charges file and combine it with the cleaning amount that you have entered in screen #3 of the Unit file and automatically charge for cleaning. You may have 0.00 as the amount of the cleaning fee and only store different cleaning amounts in each unit. If you have an amount in the Charges file for the cleaning charge it will be added to the amount stored in the unit file. For example, if you have a $20.00 flat fee set up as a cleaning charge in the Charges file and you have a $55.00 amount for cleaning in the unit file the total amount charged will be $75.00. This allows you to charge a flat fee, a customized fee or both added together. Whether you want to charge the cleaning to the reservation, the owner or neither can be set in the control file, Commissions, taxes and charges screen #3. You can override this setting at the time the reservation is being booked on the update screen.
Recalculate Resv Fee:
When changing a reservation this field controls whether the system will recalculate the reservation fee or use the previously calculated amount. Most users will set this option to [Yes] for recalculate. If you want the system to recalculate the reservation fee at change of reservation time select [Yes] if you do not, click on [No].
Reservation Payment Disbursement Method:
You may choose [Escrow] to escrow all owner income or [Disburse] to allow disbursement of income to owner upon receipt.
Payment disbursement of Commission:
This option only becomes available if [Disburse] is chosen in the previous setting.
[Full] Choose if the entire amount of commission is paid out before paying the owner.
[Percent] Choose this setting if a percentage of the commission is paid out and a percentage is paid to the owner.
Percent of Owner Gross to Disburse:
This setting becomes available if [Percent] is chosen in the setting above. Enter the percentage of owner gross to disburse. Enter any value between 0-100, for example if you want to pay the owner all that you have received in rent for his property enter 100 =100% or click [Full]. Click [None] if you do not want to disburse any of the owner liability prior to the owner statement is finalized.
Disburse Security Deposit:
[Not Used] Choose this option if you do not have preferences disbursing Security Deposits. This method puts the Security Deposit into Advanced Reservations until the reservation departs and the owner is paid. Then the Security Deposit would be paid.
[First] Choose this setting if you want the Security Deposit to be put in the Security Deposit Holding account before anything else is disbursed.
[Commission] Choose this setting if you want the Security Deposit disbursed after the commission is disbursed.
[Charges] Choose this setting if you want the Security Deposit disbursed after any charges have been disbursed.
[Gross] Choose this setting if you want the Security Deposit paid only after the owner gross has been disbursed.
Pay interest on Security Deposits:
[Yes] Choose this setting if your company is required to pay interest on money held as a Security Deposit
[No] Choose this setting if your company is not required to pay interest on Security Deposits.
Security Deposit Interest Rate:
Enter the percentage for the interest rate to charge.
Calc method:
Choose [Daily] to set RMS to calculate a daily interest rate on Security Deposits held.
Choose [Interval] to set RMS to calculate the interest on Security Deposits using intervals you define.
Interval:
Define an Interval by entering the number of months to hold the Security Deposit before having to pay interest.
Standard Cancellation period:
The cancellation period is a setting to determine the cut off date when no refunds will be available to the guest without penalty. For example, travel insurance uses this setting to determine when travel insurance is no longer available if it is declined at the time the reservation is made. Enter the number of days before arrival when travel insurance can no longer be offered if it is declined at the time the reservation is booked. For example, if you enter 30, a reservation scheduled to arrive July 1st would have up until June 1st to buy travel insurance.
Refundable Dollars:
Gross Refund %: Enter the percentage of owner gross that is refundable to the guest.
Tax 1 Refund %: Enter the percentage of Tax 1 that is refundable to the guest.
Tax 2 Refund %: Enter the percentage of Tax 2 that is refundable to the guest.
Tax 3 Refund %: Enter the percentage of Tax 3 that is refundable to the guest.
Security Deposit Refund %: Enter the percentage of the Security Deposit Refund that is refundable to the guest.
Long Term reservations departure:
Choose [End of month] to set RMS to book long term reservations from the arrival day to the end of each full month of the reservation. The monthly rate charge would calculate for each month. Each month would be assigned a reservation number for the entire booking. Reservations departing on any day other than the end of the month would be charged a partial rate.
Choose [Arrival day] to set RMS to book long term reservations from the arrival day to the corresponding day in each month of the reservation. For example, a long term reservation arriving on January 3rd would charge the monthly rate for each month from the 3rd of the month to the 3rd of the next month.
Discount Group codes:
Create group codes for discounts on bookings. These codes are assigned in the unit file and are associated with discount rates in the rate file.
Discount High%:
This setting allows you to set a range of savings to display on the web.
Discount Low%:
This setting allows you to set a range of savings to display on the web.
Close Discount:
Enter number of days considered close for discounting.
Daily/Weekly rate calc
[Daily] Choose [Daily] if you allow the calculated daily rate to be higher than the weekly rate.
[Weekly]Choose the [Weekly] if you want to use the weekly rate when the daily rate calculates higher than the weekly.
Other Cleaning Charges
[Select] f you want to include cleaning charges from the Other Charges file on the Cleaning cost report use the select button to add them to the cleaning cost report.
[Delete] Use the Delete button to remove a charge previously included on the Cleaning cost report.
[Show] Click [Show] to see which charges will be included on the cleaning cost report.
[Done] Click [Done] when finished adding charges to the cleaning cost report.