Required GL Accounts

In the Resort Management System there are several accounts that must be established.  The General Ledger Accounts option on the Control File Menu is where the account numbers are assigned.  You must tell the system the account numbers you have decided to use for all the accounts listed.  You can use one account for multiple purposes; for example you could have all three credit cards post to the same account by simply assigning the same account number to the three credit cards.  To create an account, choose the Chart of Account option from the File Maintenance Menu.  You may create as many accounts as needed, but the following accounts must exist:

•       Cash Clearing

•       Advanced Reservations

•       Equipment Income

•       Amenities Income

•       Commission Income

•       Tax 1

•       Tax 2

•       Tax3

•       Cleaning Income

•       CC Discount

•       Owner liability

•       Complimentary Income

•       Refunds Payable

•       Maintenance Income

•       Travel Agent Referrals

•       Company Referrals

•       Owner Tax Withheld

•       Owner Held Deposits

•       Credits to Reservations

•       Debits to Reservation

•       Agent Withheld Payment Account

•       Credit Card 1 Receivable

•       Credit Card 2 Receivable

•       Credit Card 3 Receivable

•       Credit Card 4 Receivable

•       Credit Card 5 Receivable

•       Coordination Fee

•       Retained Earnings

•       Owner Checks CR Account

•       Unreimbursable Credit Card Expense

•       Unit Reserve Liability

(Click on an Account for more information)