This screen allows you to:
Make a selection from the File Maintenance Menu.
Before you begin:
Choose the Files option from the Main Menu.
Item descriptions...
Stores the Advertising sources in an abbreviated form. These ad codes are gathered during the reservation or inquiry process and may used to assist with effective ad placement and marketing.
Allows you to add, change or delete amenities in the Amenities File. Amenities are any items you wish to use in a package. It is not required that amenities be used.
Allows you to add, change or delete charges in the Charges File. Charges are any item you wish to charge to a reservation, for example a reservation fee. It is not required that charges be used.
Allows you to add or change general ledger chart of accounts in the Chart of Accounts File. Each general ledger account you intend on using must be created using this option.
Allows you to select from the Control File Menu. The options available allow you to enter and edit company specific information. This information is used to set up and personalize the Resort Management System software to fit your business needs.
Allows you to add, change or delete equipment information. Equipment is any item you wish to rent to a reservation. It is not required that equipment be used.
This file is used to relate a key number to a unit number. Primarily this file would be used only if the number printed on the physical key is not the same as the unit number the key is for (for security purposes). This file would then be used to establish the relationship of the key number to a unit number.
This file is used to store location codes that usually categorize a unit or property by it’s geography. These codes help to narrow the reservation by search process.
Long Ad Codes File
This file stores more detailed information of advertising sources.
Allows you to add, change or delete entries in the Mailing List File. When a reservation is made, information is automatically placed into this file.
Choose the Notes File option on the Files Menu and then select the file to work with.
This screen works the same regardless of the file the note is being attached to. The only difference is the initial record prompt will request you to retrieve the record from the reservation file, unit file, mail list file or owner file.
Allows you to add change or delete your operator’s initials. Requiring operator’s initials is a setting in the control file for some functions and required by others.
Allows you to add, change or delete owner information in the Owner File. Prior to establishing a unit, the owner of the unit must be created using this option.
Allows you to add, change or delete packages in the Packages file. Packages consist of a possible change of the rental rate and up to five amenities and five equipment rentals. Packages are booked during the reservation process. It is not required that packages be used.
Allows you to assign rates and fees to units, equipment and recurring fees for a defined season.
Allows you to add, change or delete recurring fee charges. Recurring fees are charges posted to the owner’s statement on a scheduled basis. The recurring fees must be entered in the Unit File for the fee to be charged to the owner’s statement.
Allows you to add, change or delete sales agents in the Sales Agent File. Sales agents are only needed if you intend on using the Sales Agent Contact Report and prior to reservation memos.
Create new season records or modify existing records.
Specify the minimum number of nights allowed for a reservation and the days check-in is permitted.
Allows you to enter, change or delete sections to the system. Sections are any smaller part of a location or it may categorize a subdivision in your resort and are used in the reservation by search process.
Allows you to add, change or delete state abbreviations. The standard state abbreviations are shipped with the system. Any additional state codes you wish to use must be entered before any reservation or mailing entry can use them.
Allows you to enter and edit unit information in the Unit File. Each unit you intend on renting must exist in this file. Prior to creating a unit, you must have created the owner of the unit using the Owners File option and have created the unit’s section, location and search field characteristics using the Characteristics File option.
Allows you to add, change or delete unit inventory information. Each unit can have supplementary information stored in this file. It is not required that this file be used.
Allows you to store change or delete the answers all the questions your user defined fields indicate with abbreviated codes.
Allows you to add, change or delete vendor information. Each vendor record has its own settings.
Allows you to store, change or delete and markup information that work orders use to determine pricing for labor, parts or bid (total cost).